Sending a follow-up letter to a potential employer after a job interview gives you the chance to provide additional details and repeat your qualifications.

Give yourself every advantage in this competitive job market – after you complete an interview for a position you want, send an informative follow-up letter to your interviewer. The gesture is not only courteous but may also swing the odds in your favor by reinforcing your job and educational experience if you’re running neck and neck with another candidate for the new position.

Follow Business Letter Style

When writing your job interview follow-up letter, follow a business style. Include your address in the upper-right corner, skip a line, and then include the date. Skip a line and align the rest of the letter to the left margin. Include the job interviewer’s name, the company name, and the company’s address. Skip a line and address your job interviewer formally, such as, “Dear Mr. Jones.”

Skip a line and begin the body of your business follow-up letter, skipping lines between paragraphs without indenting the first line of the sections. At the end of the thank your letter, skip three lines, type your name and phone number, and sign your name above your typewritten name.

Give Thanks for the Job Interview

Use the first paragraph of your thank you letter after an interview to remind your conversation interviewer. Bring up an anecdote from the discussion that will differentiate you from the other candidates for the job. Provide a sincere thank you in the follow-up letter for the interviewer’s time and consideration.

Repeat Job Qualifications

Use the business follow-up letter to stress how interested you are and repeat how qualified you are for the position. Briefly discuss the expected job duties and point out any former educational or job experience that will enable you to handle the tasks. Take the opportunity to include information that you didn’t get the chance to discuss during the job interview.

Although it’s okay to clarify points that the interviewer may have found confusing, don’t dwell on the discussion’s negative energies. 

Keep the job interview follow-up letter positive and avoid rehashing blips in your employment history. Such as a reason you were fired from your previous job or had trouble getting along with former co-workers that the interviewer may have already forgotten.

Include Your Expectations

Send your thank you cards after interviews immediately to ensure the letter reaches the interviewer before he gets a decision. Repeat your thanks and note that you’re anxious to hear his decision. Complete the job interview follow-up letter by attempting to converse to the interview by phone, email, or in-person again if he wishes to review the job opening further.


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